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Using Microsoft Teams in Canvas

Canvas users with Office 365 accounts can create Teams meetings from within Canvas for free. Teams meetings can be created using the Rich Content Editor in Assignments, Discussions, Pages, Classic Quizzes, and the Calendar. Once the integration is enabled, educators can create an audio or video meeting from Canvas.  

  1. When in the Rich Content Editor, click on the Apps icon drop down arrow, 
  2. Select View All 
  3. Then click on the Microsoft Teams icon
  4. Then select Create meeting link (you will need to sign into your Microsoft Teams account the first time)
  5. Enter a meeting title, date, and time, then click Create
  6. Review the Confirmation

a.    Shows a check that meeting was created

b.    Join meeting link info displayed

c.    Meeting Options can be adjusted.

d.    Copy link


The meeting link will appear for students in Assignments, Discussions, or wherever else in Canvas you create a meeting. 


Things to Note:

  • The Microsoft Teams Meetings LTI will be enabled in the Rich Content Editor in several areas within Canvas. Supported feature areas include Assignments, Discussions, Pages, Quizzes, and the Calendar. 
  • If you plan to have recurring meetings every week, or every month, it is recommended to generate one meeting invite link through the Canvas calendar with the Rich Content Editor. This allows the same link to be used each time. All files, notes, conversations, etc. will remain in one space. 
    • Very important: Be sure to pick the correct CALENDAR for your event! If you’re creating an event for a specific course, pick that specific course or else your students won’t see the event! 
    • The meeting link and other meeting info can be copied to other areas of your course.
  • Teams meetings added in a content area with the Rich Content Editor will not automatically add the meeting date in the calendar on Canvas. If you plan on having different meetings for different classes or discussions, we suggest creating a new meeting link each time in the content area of the Assignment, Discussion, Page or Quiz.
  • Students are also able to use this tool in the Rich Content Editor within a group.



Best Practices:

  1. Create a practice meeting for all participants to access before the live meeting.
  2. If you record the session, you may choose to download the recording and upload it to your Panopto account, which will then enable you to embed the recording in your Canvas course. (Note: To upload the recording to Panopto follow instructions for uploading media to Panopto and other instructions for using Panopto in Canvas)
  3. Before clicking on the Team Meeting Link in your course, first guide your students to log into https://login.microsoftonline.com/ with their WCU email account. This will authorize the user’s access to the meeting, and you will not have to manually accept their Guest invitation to join the meeting.
  4. Anyone with access to this link can join the meeting. 
  5. Up to 250 people can be in a meeting at one time.



Getting Started for Students

All students have access to Microsoft Teams Meetings through Join links provided by the instructor in a Canvas course site or course area.

  1. Before clicking on the link in your Canvas course site, please launch a new browser tab and navigate to http://login.microsoftonline.com/,
  2. Log in with your WCU account.
  3. Click on Join Canvas Teams Integration Meeting (Microsoft Teams Meeting) link in your Canvas Course.

If you have not logged into Teams before, or if you are an external user without a Teams license, you will receive a prompt before you are able to join the meeting. After filling out your name, you will be entered into a lobby until a participant of the meeting or the meeting hosts admits you into the meeting.


General Information about Teams Integration

  • The meeting will begin once the organizer is in the room.
  • Note: Generating meeting links does not create a new Team. It creates a new chat group.
  • Each meeting that is created will have accompanying meeting notes, a chatroom, and a space for files that are shared or discussed.
  • All components of the meeting will be saved to Teams once the meeting has concluded. The chat, notes, and files can be revisited in the “Chat” section of your Teams client, labeled as the name of the meeting.
  • You can meet again in Teams in the same meeting space at any time by clicking on the “Join” button at the top right corner of the “Chat” section.

  • External users can request to join Teams meetings so long as they have the link (guests are entered into a lobby and must be admitted by someone from the meeting).
  • Participants in the meeting will receive an audio prompt when a guest has joined the lobby. Hosts can either accept or deny a guest’s entry to the meeting.

 

Learn more about the Microsoft Teams Canvas integration here.

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